Documented Information(DI) ManAgement
Definition of Documented Information: (ISO 9000)
Information required to be controlled and maintained by an organization and the medium on which it is contained.
- Note 1: Documented information can be in any format and media and from any source.
- Note 2: Documented information can refer to:
- information created in order for the organization to operate (documentation);
- evidence of results achieved.
- Documented Information (DI) is a broader meaning than documents and records and is independent form the way the information is carried.
- With the new approach it is easier to develop a more coherent and effective Documented Information Plan.
Documented Information Management
Other Pillars supporting DI-Management
- Key Registers
- DI Statuses
- Powerful Documented Information Database
Documented InformatioN Classfication
definition
Breakdown of documented information is into functional groups and sub-groups.
importance
Aligned with the application of particular documented information to facilitate the implementation of the PMS/PQMS processes.
Facilitate easy tracking of Documented Information by all Stakeholders.
DI Management Processes
Definition
The processes of Creating, Reviewing, Validation and Sharing project documented information.
Provide consistent and effective DI processes to be used by all relevant interested parties.
importance
Assure the PMS/PQMS meets the requirements in the contract.
"ACONEX" (Oracle)
The project management software “Aconex” from “Oracle” is an extremely suitable “documented information platform” for implementing project quality processes, in particular the “Documented Information” and “Final Documented Information” processes.
The strenght of the Aconex documented information platform is the participation of stakeholder external to the project organisation, e.g. suppliers.